KPI software is a tool that helps businesses measure and evaluate work performance effectively . Using KPI software not only helps optimize work processes but also creates transparency and improves the performance of the entire organization, ensuring that business goals are achieved effectively .
I. What is KPI evaluation software?
KPI (Key Performance Indicator) assessment software is a tool that helps businesses monitor, measure and evaluate the performance of individuals, teams, or departments based on performance indicators . With the ability to automate and analyze data accurately, KPI software not only helps businesses save time but also provides a comprehensive view of employee performance . Businesses can use KPI management software to track progress , analyze trends and make decisions to improve management strategies.
II. Outstanding features of KPI evaluation software
- Set up and evaluate KPIs :
- Create flexible KPIs based on business or departmental goals.
- Define performance goals and thresholds such as Meet , Fail , Good , and Poor .
- Real-time monitoring and evaluation :
- Real-time performance monitoring , continuous updates help managers grasp the situation and make timely decisions.
- Automatic and intuitive reporting :
- Automatically generate reports based on data and display them as visual charts and graphs .
- In-depth analysis helps evaluate the performance of each department .
- User authorization :
- Manage access rights, only authorized people are allowed to edit KPIs .
- Decentralize based on the roles and responsibilities of each member.
- Forecasting and planning :
- Support performance trend forecasting, helping businesses plan appropriate strategies.
- Create long-term strategies based on analytical data .
III. 12 Good Employee KPI Evaluation Management Software Preferred by Businesses
1. 1Office KPI management software
1Office is a business management software that stands out with its KPI management feature . This is a comprehensive solution to help manage KPI criteria , indicators and results of each employee and department.
Advantage :
- Easily set up evaluation criteria, create detailed evaluation tables.
- Automatically calculate and link to payroll for quick salary calculation.
- There is a 15-day free trial to experience the features.
Price : Flexible according to number of users and business size.
2. SimpleKPI software
SimpleKPI simplifies complex KPI data, providing an easy-to-use management experience for everyone, including non-techies .
Advantage :
- Simple interface , easy to operate.
- Supports basic data analysis and automatic report generation .
- There is a trial package for customers to experience.
3. KPI Domo – Powerful KPI reporting software
KPI Domo is a BI reporting software that analyzes data from any source . The system allows data integration , visualization , and sharing with team members.
Advantage :
- Consolidate data from multiple sources.
- Strong BI and analytics capabilities , providing strategic forecasts .
Cost : Varies depending on needs and number of users.
4. KPI Fire management software
KPI Fire is designed for companies managing projects and improvement strategies . The software supports planning methods such as the Balanced Scorecard (BSC) .
Advantage :
- Increase employee engagement , allowing them to contribute ideas to projects.
- Software easily customizable for every type of business.
5. Klipfolio KPI Software
Klipfolio is a cloud- based KPI management software that helps users track and visualize performance data in real time. With powerful integration capabilities, Klipfolio can connect data from a variety of sources such as Google Analytics , Excel , and Dropbox .
Advantage :
- Allows comparison of data and performance of KPI indicators over different periods.
- Drag-and-drop interface helps build reports without coding knowledge .
- Provides a flexible dashboard that allows users to track every metric from sales, marketing, finance to customer experience.
Price : Depending on the scale and usage needs, the software offers packages from basic to advanced, suitable for businesses from small to large.
6. Sisense KPI Evaluation Software
Sisense is an AI-integrated KPI analysis software that helps businesses analyze complex data easily. Sisense has the ability to automate data processing from multiple sources, helping managers make decisions based on real-time data .
Advantage :
- Visual analysis with drag-and-drop interface, allowing data visualization as dashboards, charts.
- Integrate multi-source data from Excel, Google Sheets, and multiple large databases.
- Provide forecasting tools through predictive analytics , helping businesses plan long-term strategies .
Pricing : Sisense has different plans based on the number of users and features included. Prices typically start at $83/user/month .
7. Zoho Analytics Software
Zoho Analytics is a comprehensive business analytics platform that allows you to manage data , generate reports , and measure KPIs efficiently. It is an ideal choice for businesses that want to integrate multiple data sources and get a holistic view of their performance.
Advantage :
- Ability to integrate over 250 data sources such as business applications, files, and web URLs.
- Visualize rich data with interactive charts and reports.
- Unified analytics helps evaluate KPIs from different perspectives such as marketing , sales , and finance .
Pricing : From $22/month for the basic package and $445/month for the large enterprise package, meeting the needs of businesses of all sizes.
8. Bright Gauge – Smart KPI reporting software
Bright Gauge is a professional KPI evaluation and data management software that helps businesses consolidate all performance indicators into a single platform. Bright Gauge is suitable for businesses that want to manage data from multiple systems and generate automatic reports .
Advantage :
- Dashboard for visual performance monitoring.
- Automated KPI reporting saves time and effort.
- Provides flexible dashboards that help managers stay on top of the situation anytime, anywhere.
9. Betterworks KPI Assessment Software
Betterworks is a cloud-based KPI management software that integrates advanced performance management features like the OKR methodology . Betterworks helps businesses align goals and track progress in real-time.
Advantage :
- Set goals and align OKRs to ensure all employees are working towards the same common goals .
- Provide online courses to enhance knowledge for administrators.
- Supports seamless communication and feedback between managers and employees.
Pricing : From $8/user/month for the basic plan, with the option to upgrade for advanced features.
10. Tableau – Powerful KPI Evaluation Software
Tableau is a visual data analytics platform that helps businesses explore their data, create dashboards , and share information effectively. Tableau is highly regarded for its ability to handle large data sets and its high flexibility.
Advantage :
- Allows data customization with easy-to-use drag-and-drop capabilities.
- Provides in-depth analytics tools that help users visualize data and generate reports .
- Multi-platform support , users can access data on both computers and mobile devices.
Pricing : Starting at $42/user/month , suitable for businesses with in-depth data analysis needs .
11. Handy KPI – Smart KPI assessment application
Handy KPI is a dedicated KPI management application for mobile devices . With a lightweight and user-friendly design , Handy KPI helps managers track the progress of KPI indicators anytime, anywhere .
Advantage :
- Display data from multiple sources such as websites, phones, and enterprise software.
- Allows you to manage goals in just minutes with simple and quick operations .
- Support instant warning when KPIs do not meet requirements.
Pricing : Handy KPI offers a free trial package , suitable for businesses who want to try and evaluate before making a decision.
12. HROnline KPI Software
HROnline is a KPI software developed in Vietnam , optimized for small and medium-sized enterprises. With flexible customization capabilities , HROnline helps businesses track performance and evaluate employees in real time.
Advantage :
- Secure and store information on the cloud platform , helping to minimize the risk of data loss.
- Easily integrates with existing HR and accounting software.
- Free trial package for businesses in need.
Price : Flexible cost from 50,000 VND/user , suitable for small and medium businesses.
IV. Criteria when choosing KPI software for businesses
To choose the right KPI software , businesses need to consider some key factors such as:
- Customization capabilities on request.
- Friendly interface and easy to use.
- Ability to integrate with existing systems.
- High security and access .
- Flexible costs according to business size.
V. How to apply KPI management software to achieve maximum efficiency?
For KPI management software to be effective and bring high value to the business, using it properly is extremely important. Below are some basic instructions to help businesses optimize the application of KPI software:
1. Set clear and specific KPI goals
Before implementing software, businesses need to identify their main goals and specific KPIs for each department, team, or individual. These indicators need to be measurable and aligned with the organization's business strategy . For example, for the sales department, KPIs might include: sales , conversion rates , or customer retention rates . Identifying detailed and specific KPIs will help the software maximize its functionality .
2. Update and monitor data regularly
One of the advantages of using KPI management software is the ability to track in real time . However, to ensure that the information is always accurate and timely , businesses need to update input data on a regular basis. This includes entering new information , checking data , and comparing results periodically (weekly, monthly, quarterly).
3. Train employees on how to use the software
Effective software is only effective if the staff knows how to use it properly. Therefore, businesses need to organize internal training or seminars to guide employees on the features and functions of the software. Employees need to understand how to enter data , view reports , and monitor their own performance so that they can adjust their work methods.
4. Use automated reports to make quick decisions
KPI software often comes with an automatic report generation feature that displays performance information in the form of visual charts . Managers should take advantage of these automatic reports to analyze data and make timely decisions . For example, if a certain KPI is not achieved, the software will automatically alert the manager so that he can adjust the strategy or take immediate corrective action .
5. Adjust KPI flexibly according to changing goals
The market is always changing and business goals also need to change with each stage. Therefore, adjusting KPIs flexibly and appropriately is very important. KPI software allows businesses to customize indicators , update new goals and track results in real time. Managers should periodically review and update KPIs to ensure they always reflect the business's goals.
6. Integrate KPI software with other management systems
For maximum effectiveness, KPI software should be integrated with other management systems such as CRM , ERP , or human resource management software . This helps synchronize data , minimize manual data entry errors , and create a comprehensive management ecosystem . When all information is closely linked, businesses will have a more comprehensive and comprehensive view of operational performance.
VI. Some frequently asked questions when choosing KPI software
1. Does KPI software ensure security?
This is a common question for businesses when considering using KPI management software . Most KPI software today is designed with modern security technology , including data encryption , user authorization , and multi-factor authentication . This ensures that performance data and sensitive business information are protected from unauthorized access .
However, businesses should choose software that complies with international security standards such as GDPR , ISO 27001 , or SOC 2. In addition, businesses need to ask suppliers to present security features and data management policies to ensure information security .
2. Can KPI software be used on multiple devices?
Most KPI software today is developed to be compatible with many devices , from desktops , tablets to mobile phones . Vendors often optimize the software so that users can access data and track performance anywhere, anytime.
In particular, some software also provides separate mobile applications , helping managers and employees check and update KPIs conveniently on personal devices . Therefore , businesses should choose software that is highly compatible with existing devices to increase management efficiency .
3. How many employees should a business have to use KPI software?
KPI software can be suitable for all sizes of businesses , from small to large . However, businesses with 30 or more employees typically benefit the most from using KPI management software. As the size of the workforce increases, tracking performance and evaluating work efficiency becomes more complex , requiring a professional tool to manage and measure accurately .
Smaller businesses, if they have a need for tight management of performance and KPIs, can also consider using software to optimize processes and improve work quality .
4. Does the KPI software support automatic reporting?
Most KPI software integrates automatic reporting features , allowing for quick report generation and data visualization . These reports can be set up on a regular schedule , allowing managers to track progress and analyze performance without manual data entry. Creating charts , graphs , and visual reports will help businesses easily grasp the operating situation and make timely decisions .
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